Municipal Clerk

Attends and records meetings of the Township Committee, prepares agendas for the meetings, and distributes Official Minutes
Compiles, investigates, and prepares documents pertaining to items requiring Committee action, including the creation of resolutions and proclamations
Handles municipal correspondence
Acts as liaison between the public and the Township Committee
Administers and records Oaths of Office
Maintains custody of all official records that are not specifically handled by other departments
Processes appointments to and keeps Updated Roster and Mailing List for Committees and Commissions

Signs majority of official documents, attests signature of municipal officers and officials
Maintains custody of the Municipal Seal
Maintains legal documents
Upholds citizenry’s right to access public records under the N.J. Open Public Records Act (OPRA) — Montgomery Township OPRA Request

Registers Voters (Voter Info webpage found under Elected Officials section)
Certifies vacancies existing on the local level
Maintains receipt of nominating petitions and certification to the County Clerk of local candidate nominated by petition
Exercises quasi-judicial authority in determining the validity of petitions
Conducts drawing for position of candidates on the local ballot
Furnishes material for local elections
Suggests polling places to the Election Board
Maintains receipt of election results
Certifies to County Clerk persons elected to partisan County Committee offices in each election district
Tallies the votes and certifies election results for local office at primary, general, and municipal elections

Issues licenses and permits: ABC liquor, container facility, outdoor assembly, peddler permit, raffles and bingo, taxi and limousine, special events, towing, wildlife management (deer hunting), sound amplification permit, etc.
Handles complaints of all types
Furnishes data to public information media
Purchases supplies and equipment when required
Receives and files performance and maintenance bonds.
Directs correspondence and inquiries to various departments for action
Serves as coordinator and records manager responsible for implementing local archives and records retention programs
Conducts business with other municipal departments as needed and as directed by the Township Committee.

Coordination of special projects
Resident/public inquiries
Provide copies of Ordinances/Resolutions and other information as requested by public and personnel
Process applications for Blue/Red Light Permits to Emergency Service Volunteers
Landlord Rental Registration
Sign final development maps before filed with the County
Keep and maintain Township Code, including Land Development Ordinance
Responsible for sound and recording equipment in the meeting rooms
Work-related to easements, cross easements, etc.
Support work related to scheduling appeals to License Appeals Board
Custodian of original Contracts and Agreements with responsibility for their execution
Responds to requests for information from residents, attorneys, press, radio stations, etc.
Administer budget accounts for Township Clerk and Township Committee
Plan and organize municipal social events such as Township Committee Receptions, etc.
Research public utility assessment searches for prospective home buyers.

Staff Contacts

Township Clerk / RMC

(908) 533-9188 Email